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Event Manager, AtlanticLIVE Flagships & Festivals (The Atlantic)

  • 2022-03-29 2:50 PM
    Message # 12685756

    The Atlantic has, for more than 160 years, advanced ideas that matter and sparked global conversation on the most important issues of our time. We aim to bring clarity and original thinking to questions of consequence, on topics ranging from politics, the economy, and global affairs to technology, science, and culture. As the third-longest-running magazine in America, we find ourselves at a remarkable moment: one of both continuation and transformation, of upholding our legacy while continuously reinventing ourselves for the future.

    Building on the 164-year legacy of The Atlantic, and centered on lively, consequential discussion of contemporary issues, AtlanticLIVE brings the unparalleled journalism of The Atlantic to life through singular event experiences, virtually and in person. Our event portfolio includes multi-day flagship events, topical summits on a range of issues from education to criminal justice, custom programs, and on-the-record roundtable discussions with leading thinkers and changemakers. AtlanticLIVE has won numerous awards for its events, including the Folio: FAME Awards and the Telly Awards. 

    AtlanticLIVE seeks a highly motivated, entrepreneurial, and service-minded Event Manager to join our team and contribute to the growth, development, and execution of AtlanticLIVE’s editorial events and programs.  Beyond delivering exceptional events and white-glove client service, the new Event Manager will help to optimize processes & workflows, innovate our offerings, and look for opportunities to add value to AtlanticLIVE’s business model.  

    Responsibilities Include:

    • Plan and execute events ranging in scope from intimate roundtables to full-day events, with a focus on The Atlantic’s flagship events and supporting elements: In Pursuit of Happiness and The Atlantic Festival 

    • Serve as the event project manager, owning the logistics and overall management for all assigned events as well as the communications with internal team members (editorial, audience, design, marketing, executive-level) and external partners

    • In preparation for the return to in-person and hybrid events, event production responsibilities will include:  

      • Venue research, sourcing and selection 

      • Vendor contract negotiation, including but not limited to venues, production/staging, AV, and catering

      • Vendor relationship management

      • Sourcing and selection for food and beverage, furniture, internet, AV (including livestream),

      • Live polling/Q&A, App and other engagement tools as applicable

      • Collaborate with designer to plan all on site event signage

      • Develop, communicate and execute comprehensive staffing plan

      • Develop, communicate and execute run-of-show in partnership with production and technology vendors

      • Oversee, plan & execute virtual event components  and logistics, working closely with the Events Technology Manager and production vendors

    • Work in a matrixed environment to deliver value to event sponsors across the planning lifecycle (from commitment to renewal) 

      • Understand sponsor goals and objectives and help meet those goals for renewal

      • Contribute and/or lead regular planning meetings with clients and internal stakeholders

      • Manage day-to-day communications with internal and external stakeholders

      • Share planning timelines and execute deliverables as outlined in contract

      • Share program updates, including content updates as needed

      • Articulate best practices and support execution of sponsored content sessions and exhibits as applicable

      • Communicate AtlanticLIVE procedures and policies including but not limited to government/ethics and editorial guidelines

      • Compile and deliver recap of value to client

    • In conjunction with audience development, oversee the promotion, marketing and ticketing management for each assigned event

      • Execute paid and complimentary ticketing strategies towards stated audience goals

      • Oversee communications calendar for individual events 

      • Contribute to cross functional promotion efforts

    • Work with and help onboard temporary staff when necessary

    • With support of manager, responsible for event budgets including preparation, negotiations, accurate forecasts, alert management for risks and recommendations for corrective action  

    Requirements:

    • Enterprising and entrepreneurial team contributor, constantly and eagerly identifies innovative ways to grow AtlanticLIVE’s business

    • Enthusiasm for working in a quick-paced, rapidly-evolving business, with a passion for events and experiences

    • Experience with working on ticketed event programs

    • A flexible, collaborative and communicative approach to every challenge 

    • Strategic thinker but obsessive with the details

    • Confident decision maker 

    • A willingness to travel as public health advisories allow

    • 3-5 years relevant experience

    The Atlantic Monthly Group LLC and its affiliates ("The Atlantic") are Equal Opportunity Employers. We do not discriminate against our applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.  


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